SYCAMORE - Bids for the water treatment plant have come in 5 percent over the engineer's estimate, Sycamore Village Administrator Chuck Clark told village council members Tuesday.
Clark said the total project estimate is $2,616,835.39. Although there is $187,000 in allowable contingency money, it cannot be considered as part of the funding, according to United States Department of Agriculture loan guidelines. Once the project is started, the contingency money may come into play.
Clark said the amount of funding needed for the project is $184,535.39. Funding for the project includes a $1,065,000 loan from USDA, and grant funding of $862,300 from the USDA and $500,000 from the Ohio Public Works Commission. The village also was assessed a $5,000 applicant fee as part of the overall cost.
After some discussion, council passed a resolution to authorize an agreement for the construction, maintenance and operation of the plant between the village and the Ohio Water Development Authority as an emergency and waived the three-reading rule.
In other business, Joe Weininger, representing the Sons of the American Legion, presented a check for $800 to council members. Weininger said the group operates the concession stand at the community ball field. Proceeds usually are donated to the league fund but he said the group chose to donate the money back to the community.
Weininger stipulated $700 is to be used toward the swimming pool. The remaining $100 is to be used toward a plaque in memory of Spencer Wolfe, a lifeguard at the pool prior to his death a few years ago.
Police Chief Richard Blankenship reported several vehicles were ransacked a few weeks ago. He reminded citizens to lock up their vehicles.
Darcy Zimmerman made a motion to proceed with a resolution to renew the fire levy tax and waiving the three readings and 30 days.
Solicitor James Gucker explained zoning rules regarding fence location. He asked council members to consider an ordinance regarding private residential fencing. Gucker suggested fences should be set back 5 feet from all property lines. In addition, fences would be set 10 feet off of every street and alley. He will prepare the paperwork to bring the fencing issue before council as an ordinance.
In other business, Clark reported:
The gas company changed out meters.
Recent storms caused damage to both cemeteries.
The water plant tower is to be pressure-washed and painted.
Zimmerman thanked those who helped following the storm. Mayor Mathew Boucher thanked the police and fire departments and Zimmerman for their work cleaning up after the storm.
Fire Chief Brian Clouse told council the ladder truck is being repaired and work should be completed in August. Repairs include air lines, fuses, tires and painting.
Sept. 1 is the target date for repair of the Sycamore Volunteer Fire Department roof.
In new business, Clouse thanked Clark and the police department for their assistance with a recent fire at the bowling alley. The alley hopes to reopen in September.
Council entered an executive session to discuss personnel issues. Upon return, no action was taken.
Council then entered executive session to discuss software contractual agreements. Upon return, members agreed to switch from Municipal Income Tax Solutions to Regional Income Tax Agency. Residents are to receive a letter in August notifying them of this change. Boucher said the new system is to be in place by Sept. 1 to do taxes.
Also, Vicki Weininger voiced concerns regarding the balcony on the second floor of the hardware store. The balcony is in bad condition and appears to be a safety issue.